In working with sites around the country, GuideStar has noticed that sometimes invoiceables are often overlooked when developing a study budget.
An invoiceable is an event, procedure or item required for the clinical trial that is not included in start-up fees and is not necessarily required for every patient visit. These items are to be invoiced to the sponsor as they occur.
So, what does that mean? Well, it means you comb through the protocol to identify things that may be a cost to you. Are you going to need dry ice? How much will it cost? Will it need to be shipped to you or will you incur mileage expense to pick it up from another location? Make sure you’re paid for whatever you need to do to get that dry ice.
Examples of other invoiceables:
After a careful review of the study budget, all procedures and events should be accounted for. If any are not, they may fall into the “invoiceables” category. Remember, clinical trials should be run like a business and that means costs for the services being provided should be covered whether that is by way of a specific line item or by way of an invoiceable.